InspectFlowEvery inspection request, from site to consultant approval, in one flow.
InspectFlow replaces verbal and WhatsApp inspection requests and spreadsheet trackers. Site engineers raise inspections with clearly marked-up drawings and photos, QA/QC reviews them, and consultant WIR responses are tracked to closure, so there is no argument later about what was requested, when, and by whom.
- Web, Android and iOS
- Built for MEP and civil contractors
- Your WIR cover sheet, filled automatically
Inspections shouldn't depend on who remembers to follow up.
On most projects inspections are requested verbally or in a chat group, and tracked in a spreadsheet one person maintains. That works until something is missed, rejected or disputed.
Verbal and WhatsApp requests
A request made on site or by message has no status. Nobody can say today which inspections are pending, on hold or overdue.
Site and QA/QC talk past each other
Without a clearly marked-up drawing from the site team, QA/QC can't tell exactly what is ready to inspect, and time is lost going back and forth.
"We told you" disputes
When a consultant inspection wasn't raised, the site team says it informed QA/QC and nobody can prove otherwise. A recorded request ends the argument.
How it works
One record follows the inspection from the first request to the consultant's final response. Each person sees only the step that is theirs.
Raise the inspection
Pick the location and discipline, mark up the drawing, attach site photos and test reports, and submit. The reference number is issued automatically.
Site EngineerInternal QA/QC review
Approve, put on hold or reject with comments, marked-up evidence and a due date. Rejected work comes back for rectification and resubmission.
QA/QCIssue and schedule the WIR
After QC acceptance, generate the consultant cover sheet on your own template and set the consultant inspection date and time. The site team, project engineers and managers are notified.
QA/QCTrack the consultant to closure
If the consultant asks to revise and resubmit, QA/QC records the comments and the response cover and the site team is notified. After rectification the next revision is submitted, and the cycle repeats until the WIR is approved and the record closed.
QA/QC & Site EngineerWhat your team gets
Built around how inspections actually run on site, not a generic task list.
A live picture of every project
The dashboard shows what is submitted, pending, approved, rejected and due today, so the project manager doesn't wait for a weekly report.
- Counters by status for each project
- Due and overdue rectifications highlighted
- First-pass quality: how often work is accepted on the consultant's first response, a direct indicator of overall project quality
Drawings and photos attached to the record
The evidence travels with the inspection. Anyone reviewing it sees exactly what the site engineer saw.
- Mark up the approved drawing to show the inspected area
- Site photos taken in the app or uploaded
- Test reports attached as PDFs
- Download any photo or the marked-up drawing
A clear decision trail
Every approval, hold and rejection is recorded with who made it, when and why. Rejected work can't quietly disappear.
- Comments and marked-up evidence on each decision
- Rectification due dates and resubmission
- Full history on every inspection
Your consultant's form, filled in for you
Upload the WIR cover sheet your consultant requires, place each field once, and InspectFlow prints the details onto it for every inspection.
- Separate template for each discipline
- Logos, stamps and signatures on your form stay untouched
- A field can be printed in more than one place
- WIR numbering to your project's convention
Consultant responses tracked to closure
See which WIRs are with the consultant, which came back with comments and which need rectification, revision by revision.
- Approved, approved with comments, revise and resubmit
- Rectification evidence reviewed before resubmission
- Notifications to the people who need to act
One system, the right view for each role
People are added to the projects they work on and see only what their role needs.
Site Engineer
Raises inspections from site, attaches drawings and photos, and resubmits after rectification.
QA/QC
Reviews and decides, records comments and evidence, and sets rectification dates.
Document Controller
Manages the drawing library, and can issue WIR covers and file consultant responses if required.
Project Engineer & Manager
Follows progress, overdue items and quality without chasing anyone for a report.
Project Admin
Sets up the project, users, numbering and WIR templates, and controls who has access.
Your project records stay yours
Inspection records are contractual evidence. InspectFlow treats them that way.
Access by project
Users see only the projects they are assigned to, within their own company.
One active session
Signing in on a new device ends the previous session, and sessions expire automatically.
Nothing is silently deleted
Inspections are audit records. Removals are recorded and can be restored by an administrator.
Hosted in the region
Data is stored on Google Cloud in the Middle East and encrypted in transit and at rest.
See it on one of your own projects
We'll set up a project with your disciplines and your consultant's WIR cover sheet, and walk your team through a real inspection from request to approval.
Request a demoOr write to info@inspectflow.ae